HMCDDO Eligibility Process & Application Packet

To begin the process, a phone call to our office (316) 283-7997; or an email to will initiate the intake process. During this time, we will gather all initial contact information and then proceed to the application piece. 

  • You can complete the application process in person, or you can also request a copy of the application be mailed/emailed to you. There will need to be a phone conference to go over all of the application materials and service options to ensure that all required components have been met.
  • If you have obtained the HMCDDO application packet from our website, then you are free to complete the application and return it to the HMCDDO either in person, by mail or by email. If you mailed or emailed the packet back to the office, we will also require a brief in-person or phone conference with the applicant to further review the packet to ensure that all of the required components of the packet have been completed. 
  • The I/DD application, as well as the notification of service options, will be considered complete when all pieces of information (listed below) in the application packet have been submitted.
  • The individual for which services are being applied for does not need to be present for the intake. Information can be provided by a representative, guardian or parent on behalf of the individual. 
  • If the individual is their own guardian, they will need to be present to sign any paperwork regarding the application packet. 

Required information to determine eligibility for I/DD services:

· I/DD Application

· Medical Examination/ Physical

· Psychological Evaluation (age 7 & up)

· Copy of Social Security Card

· Copy of Government issued ID (if Applicable)

· Copy of Medical Insurance Card

· Guardianship Paperwork (if Applicable)

· Signed authorizations to gather background & diagnostic information

* Your application will be considered complete and ready to begin the determination process once all of the above items have been received. 

The Eligibility Determination Process:

  1. A HMCDDO Access Specialist will then review the information gathered from the Application Packet. 
  2. All authorization forms will be sent to the applicable entities to gather all relevant diagnostic records & data.
  3. After receiving all of the required data, a review of the information will be completed to make a final determination.
  4. You will then be notified via written letter of your “approval” or “denial” of the Eligibility Determination Phase by the HMCDDO.
  5. If you are determined eligible, and the individual is over the age of 5, a secondary appointment will then be scheduled for a functional assessment (further defined below) screening to enter into the State of Kansas system. The individual applying for services must be present for this screening. 


I/DD Eligibility Definition

According to the Developmental Disabilities Reform Act (DDRA), eligibility criteria for having a developmental disability is defined as:

***  Intellectual Disability  ***
Substantial limitations in present functioning that is manifested during the period from birth to age 18 years and is characterized by significantly sub-average intellectual functioning existing concurrently with deficits in adaptive behavior including related limitations in two or more of the following applicable adaptive skill areas:

Communication, Self-care, Home living, Social skills, Community use, Self-direction, Health and safety, Functional academics, Leisure and work


***  Developmental Disability  ***

A Severe/Chronic Developmental Disability, which:

  • Is attributable to a mental or physical impairment, or multiple sensory impairments, a combination of mental and physical impairments, physical and sensory impairments, mental and sensory impairments or a condition which has received a dual diagnosis of intellectual disability and mental illness;
  • Is manifest before 22 years of age;
  • Is likely to continue indefinitely;
  • Results, in the case of a person five years of age or older, in a substantial limitation in three or more of the following areas of major life functioning:

Self-care, Receptive and expressive language development and use, Learning and adapting, Mobility, Self-direction, Capacity for independent living, Economic self-sufficiency;

  • Reflects a need for a combination and sequence of special interdisciplinary or generic care, treatment, specialized communications techniques or other services which are lifelong, or extended in duration and are individually planned and coordinated; and
  • Does not include individuals who are solely and severely emotionally disturbed or seriously or persistently mentally ill or have disabilities solely as a result of the infirmities of aging.


***  Children with a Developmental Disability  ***

  • A child with a developmental disability applies to children under the age of six and includes the following criteria:
    • Is attributable to a mental or physical impairment or a combination of mental and physical impairments; and
    • Is likely to continue indefinitely; and
    • Results in at least three (3) developmental delays as measured by qualified professionals using appropriate diagnostic instruments or procedures and
    • Reflects a need for a combination and sequence of special, interdisciplinary or generic care, treatment, or other services which are lifelong or extended in duration and are individually planned and coordinated; and
    • Does not include individuals who are solely severely emotionally disturbed or seriously and persistently mentally ill.

Functional Assessment

  • After you have been determined “eligible” or that you meet the criteria as set forth in the Developmental Disabilities Reform Act (DDRA) in the Eligibility Phase, you will be contacted by the HMCDDO Functional Assessment Coordinator to participate in the Functional Assessment process.
  • The assessment is used to determine your functional eligibility for the Home and Community-Based Services (HCBS) – Intellectual/Developmentally Disabled (IDD) Waiver Program. The outcome (resulting in a tier score from 0-5) is intended to accurately reflect your current level of necessary supports.
  • The assessment will take place at a location of your choice, with who you choose to participate (we recommend those who know you best), and in person.
  • During the meeting, the Assessment Coordinator will ask you a series of questions related to demographic information, ability to perform a variety of daily living skills, medical conditions, any challenging behaviors, and so on.
  • The assessment will then be entered into the State’s electronic system to be scored, and the resulting tier score will be mailed to you via a “Notice of Action.”